Whether you are a small business or a large one, one of the most important aspects of any business is accounting. and most likely, you are using Intuit’s QuickBooks for all your accounting needs.
Combine the intuitiveness and functionality of QuickBooks with the portability of a laptop and it gives you the power to manage your accounts from anywhere and everywhere.
But which laptop should you get? Choosing from over 100 models from various brands can be tough. That’s where we come in.
5 Best Laptops for QuickBooks Reviewed
#1: For Accounting Professionals – best laptop for QuickBooks
The MacBook Air is everything you’d want in a laptop for QuickBooks. It is powerful so both professional accountants and small businesses can use it. It is also portable and elegantly designed giving you the best of all worlds. Here’s more about it.
If you are a professional and plan to run QuickBooks on a Mac system with multi-user access then you’ll need a powerful processor and RAM to ensure QuickBooks runs without any lags. Thankfully, the Pro is every bit that.
For starters, it comes with the newer 9th Gen, 6-core, i7 processor that clocks at 2.6GHz. While that only meets minimum clocking requirements, the processor can turbo boost to whopping 4.5GHz when needed.
This in tandem with 16GB RAM that allows for multi-user configuration over the Point of Sale server workstation. Yes, you can share QuickBooks with up to 15 users without seeing even an ounce of performance reduce.
The MacBook Pro also comes with a large 512GB SSD. There’s ample room not just for your OS but also for QuickBooks and other important programs thus ensuring they run smoother, load quicker. Plus, with an SSD, you also get more durability as it uses minimal parts.
Furthermore, it also sports a 4GB dedicated AMD Radeon Pro 5300M graphics card. While QuickBooks doesn’t require a high-end GPU, it gives you the freedom to use the laptop for more than just QuickBooks.
For example, if you are into gaming, after a long day of calculations and numbers, who wouldn’t enjoy some chicken for dinner, right? But the one thing QuickBooks and pretty much every other activity on a laptop does require is an excellent display. So let’s dig into that.
One thing we know is that Retina Display with True tone technology never fails to dazzle when it comes to picture quality and this year, it just gets bigger and better.
That is because the Pro has a larger 16-inch display with an even better resolution of 3072×1920. You’d be staring at figures all day long and now you can do it without having to pinch and zoom all the time. This is also great news for gaming, watching movies, etc.
Plus, the retina display is easy on the eyes as well so you won’t end up with red and tired eyes (just the kind of display you need when pulling all-nighters).
Keyboard and Touchpad
Just like the screen has gotten better, Apple has even made typing on the laptop a whole lot easier by ditching the problem-prone butterfly keyboard for the old, tried and tested, and much-loved Magic Keyboard design.
Not only does this design have 1.4mm travel time between keys but the internal design is such that even with dust and dirt the keys do not get stuck, in turn, making it easy to type and enter figures all day long.
The touchpad is smooth as ever and comes with all those gestures that make MacBook a fan-favorite (navigating through multiple windows and programs is going to be a breeze).
But the biggest advantage that Apple provides on this front is the TouchBar which further increases productivity by providing software-based settings and features right at your fingertips.
What I like most about MacBooks is that they are powerful yet portable. A similar Windows laptop would weigh around 5-6lbs but not the MacBook Pro which weighs a mere 4lbs.
Plus, its dimensions are compact enough for the laptop to easily fit into a handbag or a backpack giving you the power to keep in touch all the accounting work whether you are holidaying at the beach, trekking, or at a coffee shop (because for some of us, the work never ends).
Further supporting this is the 7-8 hour battery life. And when the laptop finally discharges after a day of hard work, recharging it takes a mere 2hrs (so you do not have to stay hooked to your desk too long).
With a Touch ID, you can unlock the laptop within seconds. This does not just add to the privacy (since chances you getting hacked just reduced) but also means you no longer need to remember passwords all the time (touch and voila, you are in).
And when you need to transfer files in and out of your laptop, you can do at a lightning-fast speed of up to 40GBPS thanks to the multiple thunderbolt ports on the laptop.
From a QuickBook user’s perspective, there is little to fault about the laptop except for its webcam and cost. Personally, considering I am paying $2000 above, I would have preferred a 1080p webcam. But if you do not have a lot of Zoom conferences or Skype calls to attend then the 720p should be ideal.
Also, considering the features and cost of the MacBook Pro, it is a bit of an overkill for individual users. In that case, I’d recommend the Apple MacBook Air that costs $1000 lesser than the Pro.
- Ideal iOS laptop for professional accountants
- Specs support up to 15 QuickBooks users
- Dedicated GPU supports gaming as well
- Magic Keyboard with backlight makes typing easy peasy
- 7-8hrs of battery life
- Comes with a large, crystal clear 16-inch Retina display
- True Tone Technology generates life-like colors
- Light and compact
- Average 720p webcam
- Costs above $2000
#2: For Individual QuickBook Users – best laptop for accounting
If you are an individual professional and do not want to spend $1000 or more on a laptop, we got you covered. The Acer Swift 3 is one of the newest laptops on the block and has quickly become a favorite amongst tech geeks and professionals and here’s why it ‘The One’ for you.
Processing Power and Speed
The most important feature for QuickBooks is speedy RAM and a powerful processor and Swift checks both boxes. With an AMD Ryzen 7 4700U Octa-Core processor that clocks at 4.1GHz, all your QuickBooks data will be processed within seconds.
The 8GB RAM also supports multi-user configurations with 4-5 users. Plus, you can browse around, check out video tutorials, update social media, etc. without the laptop crashing.
This laptop too comes with a 512GB SSD, so not just QuickBooks but even your laptop boots in mere seconds (takes less than 25-seconds to boot). Plus, the large storage means you do not have to worry about constant backups or upgrades.
With 0.21″ bezels, the laptop boasts of an impressive 83% screen to body ratio thus giving you a better-viewing area and angles not just for the QuickBooks interface but also when streaming movies or games.
Being a Full-HD. IPS display, it delivers immersive colors and contrast. Plus, it is a large 14-inch screen as well so you do not have to be squinting your all the time when staring at the figures.
Though it doesn’t work as well outdoors due to the low brightness levels, indoors, it leaves little room to complain.
Portability is one of Swift’s stand out features. This baby weighs a mere 2.65lbs and just as the MacBook fits in anywhere. Thus making it easy to carry and work with on flights, at airports, hotel rooms, or anywhere work and play take you.
But don’t be fooled by the portable build, the laptop packs a punch in the durability department with a magnesium-aluminum chassis that can easily handle a few bumps.
Just like the MacBook, Swift also gives you a long-lasting battery life of 8-10hrs even if you were to use QuickBooks for the entire day (charge the laptop at night and use it cord-free all day long).
Keyboard and Trackpad
For all the hours you will spend typing, you will be glad to know that the Swift features a comfortable, not so stiff keyboard. Yes, with wear and tear the keys can get loose but regular cleaning and maintenance are all that is needed to ensure better durability.
Also, the adjustable backlight makes hassle-free to work at night. Similarly, the trackpad was also comfortable to use with no major issues to report about (it is pretty much everything you’d expect from a good mid-range laptop).
From Type-C port, USB 3. 2 Gen 2, USB 3. 2 Gen 1 port, USB 2. 0 port to an HDMI port, the Acer Swift has ports galore. So whether you want to charge your mobile, earphones, or want a quick transfer of your files, there’s a port for it all.
Furthermore, the laptop is equipped with Cortana. From making appointments to doing a web search for you, Cortana is the personal assistant you didn’t think you needed.
Get instant access to your PC without compromising on privacy with the embedded fingerprint scanner. And lastly, the 720p webcam along with the clear microphone makes video conferences and calls hassle-free.
One of the biggest drawbacks of this laptop is that the display isn’t bright enough to be used outdoor for a long time. You will constantly need to adjust the screen angle to get a clear view.
Also, I feel the delete key is uncomfortably close to the power button but nothing you won’t get used to in a day or two. Another thing that takes getting used to are the weirdly placed Pg Up, Pg Down, Home, and End keys.
- The ideal laptop for individual QuickBooks users
- Supports light gaming like Fortnite, PUBG, Overwatch
- Comes with a large, fast 512GB SSD
- Highly portable and compact
- Excellent 8-10hrs of battery life
- Decent webcam and crystal clear mic
- 83% screen to body ratio
- Backlit keyboard
- Comes with all kinds of ports
- Fingerprint scanner for quick access
- Costs less than $1000
- Delete key is too close to the power key
- The display is dim for use in bright sunlight
- Pg Up, Pg Down, etc. take some getting used to
#3: Budget Pick: ASUS VivoBook 15 – best laptops for accountants
Have you just started with accounting? Or do you want a laptop to maintain home finances on the cheap? Either way, the ASUS VivoBook 15 is just the laptop you are looking for, and here’s why.
Truthfully, the VivoBook 15 is no powerhouse but comes with the bare essentials needed in a laptop to run QuickBooks and that is a bargain considering it costs less than $500.
As long as you are not multi-tasking with ten browser windows, QuickBooks, etc. the 10th Gen i3-1005G1 processor that clocks at 3.4GHz in tandem with the 8GB RAM should run QuickBooks as smooth as butter. In fact, you can even set up multi-user configurations with 2-3 other members of your team.
Further giving the laptop a speed boost and ensuring it boots in seconds is the SSD which is a rarity in a laptop so cheap. You’ll also have to worry less about repairs as SSDs are way more durable than HDDs.
In case you want to further save some processing power, the S Mode comes in handy. This mode offers light versions of commonly used apps like QuickBooks. Here’s how you can install QuickBooks in S Mode within seconds.
The Keypad comes with a good 1.4mm travel time. But that’s not it. ASUS further added to the comfort with the special ErgoLift hinge which gives the keyboard a 2° tilt (typing for long hours hardly gets any more comfortable).
While the screen won’t win a beauty pageant, for the cost, it is surprisingly good. The standout point being the extremely small bezels on the 15.6″ Full-HD display.
Yup, the laptop sports an 88% screen to body ratio which is even better than the MacBooks, in turn, not just giving you a larger viewing area but decent angles as well.
Another feature rarely seen in budget laptops is a fingerprint scanner. Get up and running with work in mere seconds thanks to the accurate and secure fingerprint scanner.
In case you want to backup your work on QuickBooks, the laptop comes with Type-C ports for quick data transfer (speeds of up to 10GBPS) and easy charging of devices like mobile, earphones.
There are also USB 3.1 ports, 2.0 ports, and an HDMI output so you can get a bigger, better view by connecting the display to a TV or monitor.
Lastly, with the laptop, you get a free (yes, I said free) One-Year Accidental Damage Protection. That means in case you were to spill coffee on the laptop or drop it, the laptop would be repaired for zero cost.
On the downside, battery life is poor. Most low-config laptops give about 6-7 hours but the ASUS VivoBook delivers only 3-4 hours on a single charge. Thankfully, with the USB-C charger, charging is pretty quick.
Also, as I mentioned above, the display isn’t the most captivating though but if you use the laptop solely for QuickBooks, it should work just fine.
Lastly, the storage space is low at 128GB. If you are going to install multiple programs on the laptop then you’ll need around 512GB and upgrading the storage will cost you extra.
- Costs less than $500
- 88% screen to body ratio
- Full-HD display
- Backlit keyboard
- Share QuickBooks with 4-5 users
- Fingerprint scanner for quick unlocking
- Comes with an SSD storage and USB-C ports
- Free 1-year Accidental Damage Protection
- Running QuickBooks in S Mode savs processing power
- The battery lasts just 3-4hrs
- Low storage
- Average display quality
#4: Best Convertible: Lenovo Flex 5 – best laptops for quickbooks
Being a convertible laptop, the Lenovo Flex 5 lives up to its name. Yup, this one is flexible AF when compared to other laptops on the list. The reason being, it converts into a tablet or can be used in tent mode apart from a traditional laptop.
With the portable design and intuitive touchscreen, it almost like using QuickBooks on your mobile (laying on the couch/bed or out at a cafe, now keep track of your account anytime, anywhere).
Also thanks to the free Stylus, (yes, you heard that right, it is free) navigating around, selecting figures, options on QuickBooks is a breeze.
Furthermore, the laptop is also easy peasy to carry around due to its ultralight build. This baby weighs a mere 3.5lbs ensuring whether you are carrying it up a hill or to your workplace daily, you barely feel the weight of it.
To top it all, it gives a battery life of 7-8hrs on a single charge. But that’s not all, When you do run out of the battery, it takes a mere 1-hour to charge up to 80% (say goodbye to long charging hours).
The best part about a display is the narrow bezels on all 4 sides that keep the display cluster-free and gives you a larger viewing area along with better angles.
With a 66% sRGB color gamut, on the colorimeter, the 14″, Full-HD, IPS display lacks vibrancy but is not subpar either. Truthfully, it is good enough for QuickBooks and the occasional movie (just has the right amount of crispness and details).
With the 1 USB-C port, you can easily charge your mobile, earphones, smartwatch, etc. using your laptop while the HDMI port allows you to connect the laptop to a large display for an even better, clearer view.
With clicky, bouncy keys, the backlit keyboard is one of the most comfortable to use. I scored an excellent 85 words-per-minute average on 10FastFingers.com. Similarly, the 4 x 2.6-inch touchpad is highly responsive and makes it easy to use gesture controls such as pinch-zoom, swipe between windows, etc.
While the shutter on the 720p webcam helps protect user privacy, the quality of the camera is pretty average as the colors look faded. So if you have a lot of Zoom conferences to attend, I’d recommend using an external webcam or your smartphone.
While the display is decent indoors, viewing the screen outdoors on a bright sunny day will be tough as it has a brightness of just 226nits.
256GB storage is pretty low in Windows laptop especially if you plan on installing a few games, other apps or store large files on it apart from QuickBooks.
- Converts into a tablet or tent-mode
- Highly portable and lightweight
- 10 point responsive touchscreen for easy navigation
- Narrow bezels for a larger viewing area
- Comfortable backlit keyboard
- The touchpad supports multiple gestures like the pinch-zoom
- Excellent 7-8hrs battery life
- Charges to 80% in just 1-hour
- Stylus included with purchase
- Average webcam
- Display too dull for outdoor usage
- Low storage
#5: HP 15 – best laptop to run quickbooks
Last on the list of the best laptops for QuickBooks is another fast, reliable, and cost-effective laptop from one of the most trustworthy brands in the market, HP, making this one, a laptop worth the consideration.
The HP 15 is an elegant looking, mid-range laptop that comes with all the power needed to run QuickBooks with multi-user access.
An 8GB RAM in combination with the i5-1035G1 process that has a max boost of 3.6GHz means you can easily share your QuickBooks with 4-5 other users or run multiple programs along with QuickBooks.
The 256GB SSD may not be a lot of storage space but boosts speed ensuring it takes mere seconds to start QuickBooks and other programs.
But what stands out about the laptop is its charging speed. While the battery lasts only 6-7 hours on average, the battery goes from 0 to 50% charge in a mere 45 minutes thanks to HP Fast Charge.
Furthermore, the chicklet-style keyboard has the perfect amount of travel between keys and provides excellent tactile feedback so entering all those numbers, making notes, writing emails, etc. should be satisfying.
As for the display, the best part about it is the narrow bezels that give the laptop an 82% body to screen ratio. This ensures a bigger and wider viewing area so you do not have to worry about adjusting the screen even if 2-3 people are looking at it at the same time.
And since your work requires you to be at your laptop most of the time you will be happy to know that there is an anti-glare coating on the screen ensuring your eyes don’t lose power or end up red after a tiring day.
No backlit keyboard means working in the dark is nearly impossible with the laptop. That’s a shame in an otherwise very good mid-range laptop.
Since you’ll be working on numbers all day and cannot afford mistakes, I’d recommend not using the laptop outdoors in bright sunlight due to the dim display.
- Charges from 0-50% in just 45 minutes
- Supports sharing QuickBooks with 4-5 users
- SSD boosts app loading and system boot times
- Trackpad and Keyboard are comfortable to use
- Anti-glare coating on display protects eyes
- 82% body to screen ratio
- No backlit keyboard
- Dim display
- Low storage
- No HDMI port
Best Laptop for QuickBooks: FAQ
Q1: What kind of Laptop do I need for QuickBooks?
Below are the minimum requirements for QuickBooks. A minimum of4GB of RAM(8 GB recommended) for one workstation 1 GB of disk space (additional space required for data files). Single user: 2.0 GHz processor (2.8 GHz recommended). Multiple users: 2.8 GHz processor (3.5 GHz recommended). Display Resolution: 1280×768 screen. 4X DVD ROM drive, if you plan to install via DVD.
Q2: Can QuickBooks Desktop be used on a Laptop
Yes, you can run QuickBooks Desktop on your laptop. Just ensure your laptop meets all the minimum system requirements. Also, don’t forget to backup your data. In case you do not know how to create a backup, users with Intuit Data Protect (IDP) subscription can get help from the service team for a full restoration.
Q3: Can QuickBooks be used on Chromebooks?
Not just Chromebooks but even tablets, iPads cannot run QuickBooks. For starts, most of these devices do not meet the system requirements, Secondly, there is no version of QuickBooks for those devices. Even MacBooks do not have a compatible QuickBooks version. To run QuickBooks on these devices you will have to turn to QuickBooks cloud which can be operated using a browser and fast internet connection.
Q4: How much RAM do I need for QuickBooks?
The amount of RAM you need for QuickBooks varies on the number of users. Here’s a brief. 1-5 Users: 8GB RAM 10 Users: 12GB RAM 15 Users: 16GB RAM 20 Users: 20+GB RAM
In case you have any more questions regarding the best laptop for QuickBooks or want to share your experience of using QuickBooks with another laptop, you can drop a comment below or get in touch with our experts using the contact form on the contact page.